Boutique Accounting Firm | Malvern Location | Full-Time | Office-Based
About the Opportunity
Marlow Recruitment is partnering with a highly regarded boutique accounting firm in Malvern, Melbourne to appoint an experienced Executive Assistant / Client Services Administrator.
This is a pivotal, hands-on role supporting a busy Director within a well-established and professional practice. Sitting at the heart of the business, you will act as a key liaison between clients, Directors and internal teams while ensuring seamless coordination of administrative, compliance and workflow processes.
The Role
This is a varied and high-responsibility position where you will take ownership of end-to-end client administration, including:
- Managing client relationships and responding to queries with professionalism
- Drafting correspondence for clients and stakeholders
- Maintaining practice management systems for a large client portfolio
- Collating financial statements, tax returns and SMSF documentation
- Lodging tax returns and tracking compliance deadlines
- Managing client onboarding and ATO/ABR obligations
- Providing high-level EA support including diary management and meeting coordination
- Supporting workflow management, invoicing and administrative processes
This role is suited to someone who thrives in a structured environment, takes pride in accuracy, and enjoys being an integral part of a high-performing team.
About You
To be successful, you will bring:
- Minimum 3+ years’ experience in an Executive Assistant / Client Services Administrator, or similar, role within an accounting practice- ESSENTIAL
- Minimum 2 years’ experience supporting a Partner or Director in a professional services environment
- Professional and personable communication style, with the ability to build rapport with clients and manage queries in a timely and confidential manner
- Demonstrated ability to handle sensitive client information with confidentiality, integrity and professionalism at all times
- Willingness and preference to work full-time in a professional office environment
Why Join?
- Stable, supportive environment with strong staff retention
- Modern, professional offices in a convenient Malvern location
- Approachable and commercially minded Directors
- Exposure to high-quality private client and advisory work
- Collaborative, well-structured team environment
- A role where you can truly add value and be relied upon
How to Apply
Please apply via SEEK with your resume, along with your salary expectations and notice period.
Applications will be reviewed as they are received, so please do not delay in submitting your application.
Enquiries can be sent to Marlow Recruitment Director, Sharon Marlow, via sharon@marlowrecruitment.com.au with the subject “Executive Assistant / Administration”.